The Executive Assistant is responsible for managing the management office, providing support with mail processing, scheduling and coordinating meetings, organizing events, managing travel arrangements, maintaining organizational charts, and facilitating various administrative tasks.

Key responsibilities:

- Manage the management office and prioritize incoming requests.

- Schedule and coordinate international and cross-functional meetings, providing support to facilitate meetings and follow-ups.

- Create and maintain organizational structure charts regionally and globally for onboarding new colleagues.

- Organize meetings, workshops, and events, preparing them accordingly.

- Handle travel management and travel expense accounting for the department.

- Create presentations, manage document filing systems, and support the use of administrative tools.

- Manage the department's intranet presence and audit-related documentation.

- Organize and support employee events, managing media and addressing questions from managers and employees.

- Support onboarding and offboarding processes, including IT and Information Security Process.

Qualifications:

- Bachelor's degree in Business Administration and Management, Business Studies, Project Management, or similar.

- Extensive experience as an executive assistant involving administrative tasks.

- Advanced level of English, Arabic is a plus.

- Proficiency in IT and Microsoft Office skills (PowerPoint, Excel, etc.).

Skills & Competencies:

- Ability to prioritize multiple tasks to achieve objectives.

- Strong communication skills.

- Good time management and activity planning.

- Excellent customer service skills.

- Team player with successful communication to build trust and respect.

- Creative problem-solving skills.